How Dictum Keeps Your AI Medical Documentation Secure and HIPAA-Compliant

A clear look at our security-first AI scribe — built for HIPAA compliance, clinician control, and peace of mind.

Your first questions are usually the most important: "Is this tool secure? Will it protect my patients' data? Are we covered from a compliance standpoint?"

These are fundamental to running a responsible healthcare practice. And with AI, the stakes feel even higher.

That's why Dictum's AI scribe was designed from the start to meet the highest standards in healthcare privacy, security, and compliance — so you can document confidently and focus fully on patient care.

Why Data Privacy Matters for Clinicians

Data privacy isn't an abstract IT concern — it touches every aspect of care. When patients share intimate details about their health, they assume those details will stay protected.

Patient trust – a breach erodes confidence in your practice.
Regulatory risk – fines for HIPAA, GDPR, or CCPA violations can cripple a small clinic.
Operational continuity – secure systems keep your workflow running 24/7.

Where Your Clinical Data Goes with Dictum

Every piece of patient data handled by Dictum is protected through multiple layers of security and encryption:

End-to-end encryption: All data is encrypted in transit using TLS 1.2–1.3 and stored with AES-256 encryption, ensuring protection at every step.
No audio retention by default: Dictum processes your recording, generates the clinical note, and then automatically deletes the audio.
HIPAA-secure infrastructure: All data is processed exclusively in HIPAA-compliant environments. Dictum partners only with third parties under signed BAAs.
Access controls: Strict authentication protocols ensure only authorized users can access patient data.
U.S.-based storage: All data is stored securely in United States-based servers.
No AI training on PHI: Our AI never trains on Protected Health Information, ensuring total privacy.
Clinician control: You have complete control over note and recording deletion.
Flexible retention policies: Manually delete notes anytime or enable auto-deletion.
Multi-factor authentication: Optional MFA and Single Sign-On for additional security layers.
Role-based permissions: Customizable access management for organizations.

Who Owns and Controls the Data?

Ownership stays exactly where it belongs — with clinicians and their organizations.

Each Dictum user has a secure, private workspace and full control over their data. You can delete, edit, or export notes at any time.

Dictum's models don't use identifiable data for AI training. Instead, the system learns safely from non-PHI structural feedback, ensuring accuracy while preserving strict privacy boundaries.

AI Security You Can Trust

Dictum's AI scribe doesn't just hear your visit. It understands clinical language securely through:

Clinical ASR (automatic speech recognition) transcribes with medical-grade accuracy.
LLM-based summarization filters out irrelevant chatter and focuses only on medically significant details.
Specialty-aware templates ensure notes sound like your voice and follow your preferred documentation format.

This entire workflow operates inside HIPAA-compliant servers with encrypted pipelines and PHI isolation.

Patient Consent Practices

Dictum encourages transparent communication with patients. Obtaining verbal or written consent before recording is considered best practice and may be required by certain jurisdictions.

Common ways clinicians handle consent include:

A brief verbal confirmation at the start of the visit.
Signage in the waiting room indicating that outpatient visits may use ambient scribe technology.
Consent forms or digital intake acknowledgments.

How Dictum Handles Training AI Models

Dictum never uses Protected Health Information for AI training purposes. Our AI model is designed with HIPAA compliance at its core and is only trained on de-identified notes that have been stripped of all patient identifiers.

Every single conversation you have with patients is private. Dictum's models only train on de-identified notes. We never share your clinic's data with external parties.

HIPAA Compliance and Other Standards

Dictum holds several industry-leading security certifications and compliance standards:

SOC 2 Type 1 and Type 2 certified: Demonstrates rigorous controls for data security and confidentiality through independent third-party audits.
HIPAA and HITECH compliant: Meets or exceeds all requirements for protecting patient health information.
OWASP standards: Enforces Open Worldwide Application Security Project secure coding standards with regular audits.
FIPS PUB 140-2: Cryptographic modules follow Federal Information Processing Standards.

Dictum follows HIPAA security and privacy standards to protect patient information and maintains Business Associate Agreements (BAAs) with all enterprise customers.

Legal Protections

Mutual indemnification: Your organization is protected if Dictum causes legal issues, and Dictum is protected against misuse.
Standard liability cap: Equivalent to 12 months of paid fees, with exceptions for gross negligence or confidentiality breaches.
Easy termination: A 30-day notice period and one-click export ensure you maintain complete data portability.

Get Started Securely

Clinicians shouldn't have to choose between staying secure and staying caught up. With Dictum, you get both — robust protection and stress-free documentation.

Start a free, HIPAA-safe trial (no credit card required) or contact our team to see how Dictum protects your practice.

Contact Us

Tapnetic LLC
Yerevan, Armenia
mail@tapnetic.ai